Booth Application
EXHIBIT SPACE
All booths are 10 x 10 feet with an 8-foot high back wall and 36-inch side rails. Exhibit booth spaces include an identification sign, listing in the official show program and listing on the official show web site linked to exhibitor’s web site. One standard 6 ft. draped table and two regular chairs are available free of charge per booth if requested at time application is made (late requests cannot be accepted). Continuous bulk exhibit space (600 sq. ft. or more) is also available (backwall, side rail, I.D. sign, tables and chairs are not included with bulk or island exhibit space). See important information below for exhibit limitations.
EXHIBIT FEES
Early application booth fees are $1625 per 10’ X 10’ exhibit booth; $14.25 per sq. ft. for continuous space. To hold space, an $800 non-refundable deposit per 10’ X 10’ exhibit booth (50% for bulk space) and a completed and signed application is required. Final payment is due January 10, 2025. Applications received after January 10, 2025, must be accompanied by full payment for exhibit space. Failure to meet the payment schedule will result in forfeiture of exhibit space and deposit. Make check payable to: Scuba Show. There will be a $25 charge for returned checks and a $30 charge for wire transfers.
BOOTH SELECTION
Priority booth reservation deadline for 2024 exhibitors is August 1, 2024. For maximum priority, last year’s Scuba Show 2024 exhibitors must submit completed application and deposit before the August 1, 2024 deadline. Applications received before August 1, 2024 will be processed with the first day’s receipts.
Every attempt will be made to accommodate each exhibitor with their choices. Final exhibit space placement is done by show management committee. With regards to priority, a number of different factors are taken into consideration. These considerations include: 1) flow and overall appearance of the show as judged by show management; 2) date applications with deposits are received (first-come, first-served); 3) amount of space requested for the 2024 show (multiple booth, bulk and “island” exhibitors will have a higher priority); 4) past performance of client in question (number of years as exhibitor, number of booths taken in past years, client booth location in past years, booth intact for the duration of the show).
Special considerations may be given to unique space problems on a case-by-case basis. Scuba Show reserves the right to make appropriate placements. Scuba Show reserves the right to alter locations of exhibitors or of booths as shown on the official floor plan, if deemed advisable, in the best interest of Scuba Show. Further, location of Scuba Show may be changed if deemed necessary by Scuba Show for the good of the show. Scuba Show reserves the right to fill space vacancies occurring for the reason of nonarrival or late arrival of the exhibitor’s display.
Further, should booth space remain empty at 9:00 am. Saturday May 31, 2025, exhibitor will forfeit all space in question. Requests for booths will not be processed without proper payment and a completed, signed application.
LIABILITY & INSURANCE
Scuba Show will not be liable for any loss or damage to the property of the exhibitor or its employee due to fire, robbery, accidents, or any cause whatsoever that may arise from use and occupancy of leased space. Exhibitor hereby releases and agrees to indemnify, defend, and hold harmless Scuba Properties Corporation, Scuba Show, California Diving News, ASM Global, the City of Long Beach, their managers, officers, members, sponsors, employees, agents, successors, and assignees, for any loss or injuries to exhibitors or their employees, agents, successors, assignees, or guest, or for any damage or loss from any cause whatsoever to property owned, or controlled by, or in the custody of exhibitors; or their employees, agents, or guest. Also for any loss or property damage, or loss of property, or personal injury by whosoever sustained on or about exhibitor’s display space, or arising out of exhibitor’s participation in Scuba Show.
Scuba Show does not guarantee exhibits against loss of any kind. General overall security and reasonable care will be exercised to protect all exhibits and the exhibit area insofar as possible. All exhibitors are required to obtain insurance against property loss or damage and against liability or personal injury.
RETAIL SALES POLICY
Scuba Show prohibits all “cash & carry” transactions involving the retail distribution of drysuits and their accessories, regulators, buoyancy compensators, rebreathers, dive computers, knives, gauges and spearguns and pole spears. Orders for dive gear mentioned above may be taken for delivery at a later date or in a location other than the Long Beach Convention Center campus.
This policy does not cover masks, fins, snorkels, wetsuits and their accessories, photographs, bags, clothing, books, jewelry, boats, kayaks, compressors, DVDs, cameras and accessories, lights, and watches. If you intend to sell items not specifically covered herein, you must get prior written approval from Scuba Show. All retail sales are subject to the confines of all applicable local, state, federal, and tax laws. Resale number must be obtained for any retail sales.
The wheeling into the exhibit hall of stock for retail sales is strictly prohibited during public show hours.
EXHIBIT LIMITATIONS
Backwall maximum height is 8’, any deviation must have prior approval from show management. The side wall may reach a maximum height of 8’ extending only 5’ out from the backwall, then must drop to 4′ in height to the aisle. “End caps” are not allowed. Overhead canopies are not allowed. Exhibitor decorations may not obstruct other displays nor project into the aisles. Exceptions may be considered with prior approval from Scuba Show management. No portion of the display including decorations, posters, signs, fliers or other promotional material may be attached to the convention center structure in any way. All decorations must have been flame proofed and pass inspection by all designated authorities of Orange County and the City of Long Beach. Fire Marshal regulations available on request.
The exhibit activity of each exhibitor must be within the exhibitor’s allocated exhibit space. Exhibitors may not use noise, lighting or other distractions judged by Scuba Show to be offensive to other exhibitors. Exhibitor literature shall not be distributed outside of the exhibitor’s booth area.
Exhibitors are subject to all applicable laws and ordinances, and the exhibitor agrees to abide by any rules and regulations or other instructions from the Long Beach Convention Center.
Scuba Show reserves the right to restrict or refuse or expel at any time exhibits which in its judgment are not in keeping with the nature, character or appearance of other exhibits or of the exhibition as a whole.
REFUNDS AND CANCELLATIONS
Cancellations will not be accepted within 90 days of the scheduled exhibit date. The exhibitor is responsible for the total booth rental, irrespective of the reason for cancellation, including cancellation by exhibitor because of the failure of any exhibit to arrive for any reason. Cancellations more than 90 days from the show date must be in writing.
GENERAL INFORMATION
No exhibitor may, without written permission from Scuba Show, assign, sublet or apportion all or any part of the privileges or of the space assigned to him, nor permit any other party to exhibit herein, nor be allowed to distribute any literature or advertising materials for the purpose of promoting any business other than that of the exhibitor to whom the space is assigned.
Four badges per 10’ X 10’ booth (4 per 100 sq. feet of bulk space) will be allotted. Additional badges may be purchased at $20 each. Badges are for representatives of your company to staff your booths. This is a strict security measure that must remain intact. Exhibitors may purchase tickets to the event at the reduced pre-sale price. Badge/ticket requests will be sent with decorator kit at a later date.
In the event of war, fire, strike, government regulation, public catastrophe, act of God or the public enemy, or any other cause beyond our control, or if the show or any part thereof is prevented from being held or is cancelled by the Corporation or the exhibit space applied for herein becomes unavailable, Scuba Show shall not be liable to make any refunds whatsoever to the applicant.
Exhibitors shall care for and keep in good order space occupied by them and surrender such space at the close of Scuba Show in the same condition as it was when taken over. If the space occupied shall be damaged by the participant, their employees, patrons or guests, they shall pay such claims as are necessary to restore the space to its original condition. Scuba Show will arrange for sweeping and cleaning of general walkways, but exhibitors must keep their own exhibits clean and constantly in first-class condition.
No exhibitors shall be allowed to take down or remove any of their booth’s display until the show is officially closed. Exhibitors violating this policy will lose all priority and may be excluded from the next year’s show.
This agreement contains the entire agreement of the parties hereto with respect to matters embraced herein. Nothing in this provision, however, shall preclude the Corporation from adopting additional rules and regulations, orally or in writing as the Corporation deems necessary.